Instead of manually writing each individual’s email address, you can use a helpful feature in Outlook called “distribution list.” This feature lets you send an email to all of the group members at once.
How to Create a Distribution List in Outlook?
Once you create the distribution list (also known as the contact group list), you just have to enter the group name while composing the new message. Later, you can add/remove members in the group, as you wish, from the Outlook settings.
On Desktop
On Outlook Web
On Mac
How to Edit the Contacts Group List?
After creating the contacts group, if you feel someone is missing or you want to exclude a person from it, you can edit it anytime later.
On Outlook Web
On Desktop
How to Send Emails Using the Contact List Group?
Once you create the contact group, it’s synced across another platform (web app) as well. So you can access it to send emails to all group members. The process is similar to how you used to send emails to an individual email address.
The Contact List Option Is Grayed Out on Mac
In case you can’t seem to access Contact List from the File menu, you need to enable it in the preferences.
